Full job description

Overview

We are seeking a highly reliable, discreet, and organized Executive & Personal Assistant to support a founder/principal based in Korea who visits Nothern New Jersey frequently.

This role requires strong judgment, excellent communication skills, high attention to detail, and the ability to handle confidential information with professionalism. The ideal candidate will be comfortable supporting both business-related executive functions and select personal/household coordination matters.

This is a high-trust position for someone who is proactive, dependable, and able to manage shifting priorities in a fast-paced environment.

Key Responsibilities

• Manage the founder/principal’s calendar, appointments, meetings, and daily schedule
• Coordinate business meetings, calls, visitors, and related follow-up items
• Assist with domestic and international travel arrangements, including flights, hotels, transportation, itineraries, and meeting logistics
• Support business projects, special assignments, research, document preparation, and administrative follow-up
• Handle confidential business, personal, and family-related information with discretion
• Coordinate office-related matters, vendors, service providers, supplies, and general administrative needs
• Assist with residence-related coordination, household vendors, appointments, and logistics as needed
• Prepare, organize, and maintain documents, records, schedules, and expense-related materials
• Support event, meeting, and hospitality arrangements when needed
• Run occasional local errands or coordinate transportation/logistics as appropriate
• Perform other duties as requested by the founder/principal

Qualifications

• Legally authorized to work in the United States
• Strong organizational, scheduling, and multitasking skills
• Excellent verbal and written communication skills
• Fluency in Korean required
• Proficiency with Microsoft Office, Google Calendar, email, and general business software
• Ability to handle confidential information with the highest level of discretion
• Strong sense of responsibility, punctuality, and follow-through
• Ability to work independently and anticipate needs
• Flexible, calm, and professional under changing priorities
• Valid driver’s license and ability to drive required

Preferred Qualifications

• Prior experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role
• Experience supporting a CEO, founder, business owner, senior executive, or high-profile individual
• Experience in a bilingual Korean-English business or family-office environment
• Experience coordinating domestic or international travel
• Experience with office management, vendor coordination, event support, or household management
• Ability to work occasional flexible hours when needed, with advance notice whenever possible

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Language:

• Korean (Required)
• English (Preferred)

Work Location: Hybrid remote in Fort Lee, NJ 07024