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Administrative Assistant, Office of General Affairs
등록일 : 10-22-2019 조회수 : 59 관심글

채용정보

지역 : Anaheim/CA
직종 : 일반사무 근무형태 : Full time
경력 : 1~3년 연봉/급여 : $2,500.00/Month

Bethesda University is looking for a full time employee as an administrative assistant in the Office of General Affairs. Please see the job description below and contact hr@buc.edu if you have questions. 


Job Title: Administrative Assistant, Office of General Affairs

· Provide information and direction to vendors and other service providers.

· Complete necessary task assignments including those requiring kneeling, bending or stooping.

· Report all items in need of repair and other major repairs to the management.

· Handle tools and supplies maintaining proper hygiene, sanitation, and proper disposal techniques.

· Must be able to reach in all directions and withstand overhead reaching for prolonged periods of time.

· Must adhere to school rules and regulations for efficient and safe operation.

· Monitor and maintain cleanliness, sanitation, and organization of assigned work areas

· Perform expense approval/drafting forms and accurate documentation

· Maintain accurate records and logs as required.

· Actively assist with each department staff for tracking work orders, parts,and  purchase requisitions.

· Responsible to answer calls, screen and forward to appropriate party

· Supervise and hire maintenance and repair vendors on the school property.

· Hire workers for Move-in/Move-out of the property as required.

· Conduct necessary meeting with tenants and other related.

· Respond to any Tenant questions, concerns and complaints when needed.

· Supervise all related files, making sure that they are accurate and complete.

· Check athletic equipment such as baseball, soccer and basketball. Match purchase orders to invoices; inspect items for quality and conditions; monitor changes in purchase orders; communicate with vendors to help resolve problems with equipment received.

· Prepares outgoing mail; sorts and distributes incoming mail.

· Composes types and edits correspondence, reports, and other material.

· Transfers a caller to a staff’s voice mailbox when the staff is unavailable.

· Greets and directs visitors and students.

· Takes and retrieves messages for various personnel.

· Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).

· Assist in keeping reception and kitchen area neat and orderly. Maintenance includes, but is not limited to, brewing coffee and tea, stocking kitchen items: plates, cups, etc.

· Assist with meetings, coffee and refreshment setup and clean up as needed.

· May also assist with other related clerical duties in the Office of General Affairs.

· Supervise and hire maintenance and repair vendors on the school property.

· Hire workers for Move-in/Move-out of the property as required.

· Conduct necessary meeting with tenants and other related.

· Respond to any Tenant questions, concerns and complaints when needed.

· Supervise all related files, making sure that they are accurate and complete.

· Check athletic equipment such as baseball, soccer and basketball. Match purchase orders to invoices; inspect items for quality and conditions; monitor changes in purchase orders; communicate with vendors to help resolve problems with equipment received.

· Performs other tasks and assignments as requested.

Job Type: Full-time

Wages: $2,500.00

Education:

· High school or equivalent (Required)


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BETHESDA UNIVERSITY